saleG8

Specifications

The aim of saleG8 is to build a world class agency and auctioning system that perfects the multi-part transaction – the transaction between Seller, Agent, and Buyer.

We have built this product from 15 years experience in auction systems. We have listened to over 300 of our clients and their operational staff. We have auctioned high net worth – racehorses at an average cost of AU$120,000 to Brett Whiteley’s “Orange Fiji Fruit Dove” (circa 1983) auctioned off for AU$1.92 million. We have auctioned high volume – some of the largest agencies in Australia and New Zealand.

We have seen every charge configurable on the planet (well almost) and as a result, we have built, what we think is the most definable charging system in the world.

It is also designed to sell any product.

We have combined several of our existing products into one single product, saleG8. And with 300 users this will mean that we will be able to get critical mass with regards to product improvements

Combined Products

  • The Australian Myco Livestock Agency System
  • The New Zealand Myco Livestock Agency System
  • The Myco Clearing Sale System (Interactive Sales)
  • The Myco eSee Web Portal (Sales Online)
  • Many features from our high end auctioning products for Bloodstock and Art Auctioning
  • RFID scanning components from the Myco Saleyard System
  • Accounts Receivable Module
  • Work Flow Module


Traditional Features

  • Sale processing is totally integrated with a powerful, full featured custom built accounting system specifically designed for agency businesses
  • We can integrate our modules to your accounting system
  • The system is very flexible, catering for all kinds of sales
  • There is a flexible range of charges that you can also customize
  • You can receive sale information electronically from the saleyard
  • You can verify sale details before processing
  • Automatically faxes or emails invoices
  • Mistake tolerant — you can go back and make changes or reprint
  • Hundreds of ready built reports and powerful query and filter functions allow you to build your own.
  • Can send SMS to all you clients and staff — from the system’s database.
  • 24 hour 7 days a week Help Desk to support you


The Technology

saleG8 was built with technology which can:

  • Stand the test of time. Our projections needed to be another 15 years at least. So we picked a product that had kept software developers up to date over the last 25 years. Solid.
  • Be independent. We did not want to solely rely on Microsoft. So we picked a product that is platform independent, it can run on Windows, or Linux, or UNIX, or Mac!
  • Be scalable. With all of our experience and if we are going to re-develop an application that has had more than $2,000,000 spent on it, we had to build it for any size! From the small office, right through to the corporate. The product we picked had been used on more than 100,000 sites ranging from 2 to more than 50,000 users!
  • Be connectable. Trends forecast that future applications must be connectable to anything. We looked for a product that was compatible with all the technologies and not just Microsoft technologies. For example: Java, .NET, Delphi, C#, or C++.
  • Be fast. Our product had to be between 5 and 20 times faster than other relational databases on the market
  • Be modern. We wanted our database to support object-oriented (OO) structures. This might sound like jargon (it is). But in simple terms, OO databases can emulate better, real data situations.
  • Be robust. In the 2 years we have been working with our new technology ?we have not encountered one data integrity problem ?not one index rebuild ?not one table repair!!
  • Be secure. “Cach?is currently under evaluation for EAL-3 which indicates that Cach?can effectively serve as part of a highly secure operational environment.


Accounting Functionality

saleG8 contains a fully functioned accounting system. Specialised for the agency business. It allows…

  • Single Journal Entry, Multiple Journal Entry and Journal Enquiry
  • Banking and printing of Bank Deposit Slip
  • Cheque Drawing. Manual or Automatic (with a range of formats available)
  • Sundry Invoicing, good for private sales, and agistment
  • Bank Reconciliation
  • End of Month Processing
  • Client Maintenance & Enquiry Screens
  • Automatic Interest Calculations
  • Electronic Diary for maintaining client correspondence
  • Budgets
  • Online credit information detailing average payment days for debtors
  • Profit/Loss and Balance Sheet & Financial Report Writer
  • Customised Cheque Formats
  • Full General Ledger with Period Reporting and End of Period Processing


Accounting Reports include:

  • Journal Audits
  • System Activity Audit
  • Client History Reports
  • Client Statements, Client Ageing Report
  • Outstanding Transaction Report
  • General Ledger History Reports
  • Sample Invoice
  • Sample Credit Note


Charge Engine

The Charge Engine is made up of the following components:

  • Charges
  • Options
  • Procedures
  • Locations
  • Methods
  • Parameters [a collection of Charges, Options, and Procedures.]
  • Parameters in a Sale

This ‘charge engine’ has become a very powerful and unique feature of the saleG8 system.

Here is a summary of the capability of the ‘charge engine’:

  • Each charge can be configured to either perform a debit/credit transaction
  • This debit/credit transaction can be applied to the Credit Note, the Invoice, both of these documents, or it can be a ‘Transfer’ which does not affect one of the documents but is a behind the scene financial transfer between two parties.
  • The charge can also be a ‘non-financial’ transaction, and while this sounds strange, it can be used to record earnings information of a salesperson or agent.
  • Each charge has a start date and expiry date so that you can pre-enter new charges and old charges can be expired.
  • Charges can be triggered by a per lot item in a sale, or at the end of the document (credit note or invoice).
  • Charges that are set up as a behind the scene financial transfer, can either be between a client/ledger and the other side can also be a client/ledger.
  • Charges can be defined as system charges, or ‘ad-hoc’ charges. System charges will be automatically charged when each item is saved; ‘ad-hoc’ charges can be added to a sale item as required.
  • You can indicate when a charge can be overridden or changed during a sale. If an override is allowed a password can be set, if required.
  • Charges that debit or credit a document (credit note, invoice) can either be posted to a General Ledger item, or directed to a Contractor (a client account). If the charge performs debit/credit transaction towards a contractor, a document (credit or invoice) will also be produced. Where the contractor is also trading in the sale, you can elect to offset the livestock invoice or credit note with the contracting charge.


Client System

The Client System is central to saleG8’s unique method of handling the multipart transaction that involves a Vendor – Agent – Buyer. It uses object modeling at the data level. This sounds complicated, but in essence, it is simple.

Every third party entity to the business (everything that has an address) is contained within the Client System. Every client has access to every function within saleG8 and the associated Accounting System.

In saleG8 a client can sell one week and buy the next. We can even handle a supplier (i.e a carrier) who can also be a vendor and a buyer at the same sale. All clients get access to all functions.

So if you are looking for a third party entity in saleG8, be it a supplier, customer, sales person, or a contractor – there is only one place to look – the Client System.

Now this is not to say that you can’t group clients in saleG8 – you can. Clients can be grouped into logical business groups, not in AP or AR; this is the modern way, not the traditional way.

For example, an agency/auction house may have the following groups of clients:

  • Main Auction Clients (Vendors / Buyers)
  • Trade Contractors (Carriers / Freight Companies, etc)
  • Trade Buyers
  • Agents
  • Trade Creditors (Suppliers)

Here’s a sample of specific details about the client can be stored

  • Permanent Bidder Numbers – per location.
  • Vendor Agent, if this Client has an associated Vendor Agent. You can also have multiple Vendor Agents associated with the one client.
  • Buyer Agent. You can nominate a different agent for when this client is buying.
  • Commission Overrides.
  • Document Splitting Details for when Credit Notes/Invoices need to be split by percentages. Thus handling syndicates and the complicated accounting processing that pursues.
  • System wide Commission Overrides.
  • Diary Notes.





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